There are variations in the procedural aspects,
however all are identical as follows:
1. Instruments delivered or received in the mail
shall be opened and reviewed within one business day of the day on
which they are received for record.
2. All instruments must be entered in the
permanent alphabetical index on the same day or day after being
received for record.
3. No limitation on number of documents
delivered for recording by hand. Those instruments shall be
immediately reviewed for compliance and if in compliance, accepted and
recorded within one day of the day on which they are received.
4. A permanent alphabetical index of notices of
settlement shall be kept, current to one day of the day of which such
notices are received for recording.
5. All instruments must be checked for
compliance before stamping it "received."
6. All corrections made in any of the indices
after the initial entry of any instrument shall be noted in that index
together with the nature of the correction and the date of correction.
Because absolute compliance within the next
business day may not be feasible until all changes are put in place
and new technologies are developed and installed, many of the orders
contain "substantial compliance" provisions allowing for up
to 4 days of recording delay and 30 days notice with an opportunity to
correct before remedial action is taken, is allowed.